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Home | Medical Records Management

Medical Records Management

Medical Records Management

Organized medical records are crucial for efficient processing of insurance claims and litigation matters. Establishing a clear timeline of events, patient history, doctors, and practices are vital to the timely preparation and review of these records.

Kensium BPO has extensive experience in medical records management and organization. Our trained professionals can review digital patient files and organize them chronologically to expedite the review process. We will reconstruct the timeline of events and present your records in a concise, bookmarked and text searchable PDF file. By organizing medical records and arranging them to your specifications, Kensium BPO reduces the time and cost burden traditionally shouldered by internal resources.

Kensium is a partner you can trust with sensitive and confidential medical records. Our facilities are ISO 27001 certified for information security and maintain HIPAA and GDPR compliance.

We also offer remote domestic medical records organization where your files remain in the US and are processed via secure VPN connection.

Medical Record Organization Workflow:

 

Unitization (LDD)

Patient files are reviewed to determine logical document boundaries and grouped by doctor visit, date of procedure, etc.

 

Consolidation

Patient files are reviewed for duplicate and/or non-essential documentation which are segregated or deleted from the file per your preference

 

Summarization

A concise high-level summary is prepared including details of admission, diagnosis and testing, patient case history, procedures, and eventual discharge.

 

Coding & Indexing

Key information such as dates, facility/provider names, procedures, or record types will be captured from the file for use in keyword searches.

 

Categorization

Using the indexing results, individual documents are organized into main categories. The number of categories and subsections are determined by you and what will best facilitate your review

 

Sorting

Each category of the medical record is chronologically sorted

 

Bookmarking & Hyperlinking

The patient file is converted to PDF with bookmarks by client defined criteria. The bookmarks allow for quick access to specific record types, diagnoses, tests conducted, progress notes, etc.

 

OCR

All pages within the patient’s file are made text-searchable using OCR software

Other optional services include:

  • Redaction of PII or other key terms
  • Custom sequencing and Bates number application

Kensium’s proven medical record organization workflow has been developed over 14 years and is flexible to your individual preferences. Let us design the right solution for you. All medical record organization projects undergo stringent quality control measures to assure complete accuracy. Our multi-tier QC methodology guarantees accuracy through 100% visual checks and random sampling prior to delivery.

The Kensium team is available to support you on a 24/7 basis. Most medical record organization projects can be completed overnight!

Call us today at 877-KENSIUM(536-7486) or email to info@kensiumbpo.com for more details.